AGS COUNCIL MINUTES
Tuesday, May 26, 2009

AGS Council Meeting Minutes
05-26-09

I. Call to order- 5:18 pm
II. Circulate attendance sheet
III. Approve agenda (2 min.) 
IV. Approve minutes from previous meeting (5 min.)
V. Officer reports-
a. President- Carrie Carmody (20)
 i. End of year event- June 2
1. AGS, ASUCI, any admin we’ve worked with this year
2. 3-5 pm
 ii. June 2 meeting- Ratify elections, closing meeting of 08-09; orientation for next year’s members
 iii. $535 million deficit in next year’s UC budget, $50 million for UCI
 iv. Housing- many people who asked for extensions were able to get them
b. VP Internal Affairs- Annessa Stagner (5)
 i. Awards given at end of year event
 ii. Council meeting afterward- Execs doing something special so be there!
 iii. GSHIP Transition (Renee)
1. Dates for two info sessions are set
a. June 2 7 pm; June 4 7pm both in Verano Commons
c. VP Admin- Denise Stephens (7)
 i. Bill 09-48- Purchase AGS T-shirts for 2009-2010 PASS 12-0-8
 ii. June 2 meeting!  Go to it!
 iii. Graduate sale on Saturday.  Volunteers requested- bigger turnout expected!
VI. Bill 09-45 Arts Lecture Series Funding Request (5)
a. Arts program prestigious but not greatly recognized at UCI or in LA
b. Lecture series to bring attention to program
c. Funding cuts made event planning difficult
d. Very few arts events on campus
e. Motion to amend to $2000
f. Vote- 10-4-4 PASS
VII. Parking and Transportation Presentation (20)
a. UC Parking tries to balance cost, convenience, and amount of parking
b. $$$- rate determinations
 i. Parking is $8 mil in debt, have cut costs in some areas
 ii. Proposed rates for next 3 years- increase small incremental amounts each year
c. Transportation demand
 i. Assess types of transportation used based on distance from campus
 ii. Benefits for using alternative transportation- walk/bike; Zipcar; train/van/carpool use savings
d. Partnerships with OC professors to develop alternative solutions
VIII. Bill 09-33 Planning Student Organization Funding Request (5)
a. AMEND TO $1200 7-4-6
b. Fund at $1200- PASS 9-3-6
IX. Bills 09-40,41,42 Award Recipients (5)
a. 17-0-0
X. Resolution 09-43 SFAC Appointment Procedure (5)
a. Basic argument is- should a compensated committee by elected or appointed?
b. High quality candidates can come either way
c. Tabled
XI. Resolution 09-44 VRC Elections Commissioner (2)
a. PASSED by acclamation
XII. Resolution 09-46 PVRC Elections Commissioner (2)
a. PASSED by acclamation
XIII. Bill 09-47 Race for the Cure Registrations (5)
a. 11-0-2
XIV. Committee reports (10)
XV. New business (10)
Time Allotted: 113 min.
 AGS Council Meeting Minutes
05-12-09

I. Call to order
II. Circulate attendance sheet
III. Approve agenda (2 min.) 
IV. Officer reports-
a. President- Carrie Carmody (20)
 i. Housing update
 ii. End of year banquet with ASUCI
 iii. In final 3 for student regents
 iv. AGS Elections begin Friday
 v. Autopalooza event coming up
b. VP Finance- Melanie Matheu (5)
 i. Budget update
 ii. Will not be at next meeting, so send any items in advance
c. VP Internal Affairs- Annessa Stagner (5)
 i. Awards committee met
1. 40 nominations for awards
2. AGS A-frame going up with signs pointing to office
d. VP External Affairs Report (10) (Josh)
 i. Legislative assembly meeting
1. Current CA legislation pertinent to AGS
a. Contract provisions for research with state
b. Retention figure reporting, base funding on number of high school students going to college
c. Collection of postsecondary institution meeting education and economic goals
d. Textbooks available online for students
e. College affordability act- not to increase tuition for some for 5 years
f. Live audio broadcast of public university meetings
 ii. Green Initiative Fund passed- fee for undergrads $3/quarter
1. One of last UCs to pass something like this
 iii. Sustainability
1. One LEED gold certification away from top in US.
2. Biggest savings are in smart labs (nat sci, engineering)
V. Bill 09-33 Planning Student Organization Funding Request (5)- tabled
VI. Bill 09-32 Graduate Student Sale (5)
a. Have a central place for students to sell or donate items; we will have refreshments and moving supplies available, plus an opportunity to post large items online in advance
b. Academic and Professional Women at UCI volunteering
c. 20-0-1 PASS
VII. Bill 09-34 Race for the Cure Registrations (5)
a. 10-14-5 FAIL
VIII. Resolution 09-35 ARC Board Seat Appt (2)
a. Passed by acclamation
IX. Resolution 09-37 Income Allocation Guidelines (10)
a. Planning of AGS income from business and other investments (currently income from the Pub)
b. Various revisions suggested
c. Table until next meeting
 i. 13-10-4
X. Bill 09-38 GSHIP Transition (10)
a. GSHIP Transition Committee is holding informational events for the healthcare move
b. Why is AGS asked to fund this, when the move is saving money for grads in the first place?
 i. Show students have been involved in this and support it
 ii. Can help to get more students informed and involved
c. 14-3-3 PASS
XI. Resolution 09-39 Budget Allocations (5)
a. Various unspent items- moving money to other line items with increased spending and new line items
b. 20-0-0 PASS
XII. Committee reports (10)
a. BAG- New bicycle policy recommendation sent to Manual Gomez soon
 i. Working policy into UCI master plan
 ii. Need new person next year!  Quarterly meetings
XIII. New business (10)
Time Allotted: 114 min

 AGS Council Meeting Minutes
04-28-09

I. Call to order
II. Circulate attendance sheet
III. Approve agenda (2 min.) 
IV. Approve minutes from previous meeting (5 min.)
V. Resolution 09-24 Council Appointments- Danny Gascon to Social Ecology
a. Vote 17-0-0
VI. Officer reports-
a. President- Carrie Carmody (25)
 i. United Healthcare ID Theft Class Action Lawsuit
1. Not affiliated with the university, done by one individual and not student group
2. Most affected students contacted by this lawyer, even though the students didn’t necessarily give out contact info- info was not given out by University or United Healthcare
3. University has decided students can decide on their own whether they want to participate
 ii. Mythbusters tickets- Sold out in less than two hours, like Turkey gift cards there seems to be a lot of interest in these services
 iii. Jorge Cham (PhD Comics)- Presentation 4:30 Thursday
 iv. Graduate brunch-
1. 120 Graduates showed up to event, so
2. Another event May 3 in Pippin Dining, 11-2 for $5.50
 v. Letters going out to Academic Deans in each school for involved Council members
 vi. Housing Guarantee- Drafting a new Housing Policy with the Coordinated Governance Group, expected to be in place Fall 2010
 vii. Student government elections-
1. ASUCI- over 6,000 undergrads voted, however several complaints were filed, holding up elections results
2. Be aware of importance of elections process with AGS elections coming up
 viii. Manuel Gomez has office hours this week
 ix. Student Gov’t Luncheon is next Monday, any items?
1. One issue bringing up is the use of registration fee- should go to Student Affairs types of activities but is not always used in this manner.
b. VP Finance- Melanie Matheu (5)
 i. New budget bill coming at next meeting- rearrange a few accounts; about $5000 is left in Special Projects
 ii. PAB Meeting tomorrow 5 pm
 iii. Business and Finance meetings going, 3rd Thursday of every month at 6 pm
 iv. Conference room items are slowly coming in
c. VP Internal Affairs- Annessa Stagner (5)
 i. Awards
1. Nominations are due Friday; no nominations have been received yet so send some in to VP Internal!
2. Mentoring award is important- send message to faculty that good mentoring is needed
 ii. Have new A-frame board we can set up at student center
d. VP Admin Affairs- Denise Stephens (5)
 i. Web updates, legislation template will be up
 ii. Elections- send in nominations!! Send statement in case we use them
VII. Bill 09-29 Funding request- Pass the Word Marathon (5)- Michelle Cho
a. Day long reading event
b. Various activities are held throughout day
c. Where else going for funding?
 i. English dept. is not funding b/c of budget cuts this year although they funded it the past two years
 ii. Missed deadline from some of the other funding sources
d. Vote 15-0-1
VIII. UCSA Update (15)- Liz Hall
a. Executive director of UCSA
b. UCSA- Created to lobby for affordability and quality of UC education
c. Presentation on membership benefits, issues this year
IX. LL Update- Josh Gellars (5)
a. Withdrawn until next meeting
X. Bill 09-30 Computer equipment (5)
a. Vote 8-5-4 PASS
XI. Bill 09-31 to purchase Shot glasses (5)
a. Suggestions to purchase coffee mugs or beer mugs instead- what image do shot glasses give; what is the most usable item?
b. Clarify other expenses and charges
c. Table bill- 12-0-0
XII. Bill 09-32 to fund Graduate Sale (5)
a. Withdrawn until next meeting
XIII. Committee reports (10)
a. CSE- Change in online TA evaluations; want input on new evals. Contact Monica before 3 pm May 4th
b. ARC Board position is open if anyone is interested; contact Scott or Svetlana
c. PAB Meeting- trying to encourage new beers such as Newcastle to be added to Pub list
 i. Feedback to add new wines
d. SFAC Committee is expanding
 i. 2 grad reps instead of one- VP Finance and 2 grads; would like someone specifically from professional schools
XIV. New business (10)
a. Student Affairs Communication Plan for GSHIP transition
 i. Looking for AGS to help fund, bill may come next meeting
Time Allotted: 107 min
Adjourned 7:10 pm
 Bill  09-45 Visiting Photographer and Curator Lecture Series

Sponsored by Katie Tikkun, Claire School of the Arts Representative, on behalf of Studio Art MFA Students & Andrew Printer & Betsy Seder.

May 26th, 2009

 WHEREAS Council has a mandate to increase relevance to and participation of graduate students in all schools,

 WHEREAS a lecture series will be professionally useful to Art graduate students,

 WHEREAS a Visiting Photographer & Curator Lecture Series would foster an increase in cultural activity on campus, and likely gain wide attendance both inside and outside of the Arts School,

WHEREAS the Series will be presenting speakers over the course of the 2009-2010 school year,

 LET IT THEREFORE BE RESOLVED AGS will fund the Visiting Photographer & Curator Lecture Series for $5,341 for the Series, or different sum to be determined in Council.
 AGS Funding Request Application
Associated Graduated Students, University of California, Irvine

General Event Information
Program/Event Name:  Visiting Photographers & Curator Lecture Series (specific title to be determined upon funding).

Location, Date and Time: The lecture series would take place on campus because a primary goal of this project is to re-establish and assert the caliber and intellectual rigor of the Arts and Humanities graduate programs at UC Irvine.  Planning must happen in the summer of 2009.  The actual lecture series would be spread over the 2009-2010 academic year to accommodate speaker’s schedules.  High profile speakers such as Charlotte Cotton, department head and curator of photography at the Los Angeles County Museum of Art (LACMA) have already been secured.

Requesting Organization:  Graduate students in the Studio Art MFA Program

Program Organizers (with school affiliation):  Andrew Printer and Betsy Seder.  2nd year MFA students in the Studio Art MFA Program

Contact information:  Andrew Printer: aprinter@UCI.edu and 619 252-9711 and Betsy Seder: bseder@uci.edu and 917 673-9695

Planned Methods of Advertising:  Professional posters and flyers will be regularly distributed throughout campus and all relevant UCI/School of the Arts emailing lists will be utilized.  In addition, promotion will be done with relevant colleges and arts organizations in Orange County and within the UC system.
Determination of program/event merit
Who is your target audience?  Primarily graduate students in the Claire Trevor School of the Arts, especially Studio Art students, but also graduate students in the Humanities including Visual Studies, Art History, Film & Media Studies, Women’s Studies etc.  Furthermore, anyone living, studying and working in Orange County interested in the Arts.  Finally, undergraduates and faculty at UCI will be encouraged to attend.

How many people will benefit from requested AGS funding?  Ideally anyone studying and working at UCI interested in international trends in photography and the Arts.  Specifically, graduate students enrolled in the aforementioned programs.  As an example (According to UCI Office of Institutional Research Planning & Budget):

Primary importance:
• approx 450 grad students are enrolled in Arts and Humanities
• approx 4000 total grad students are enrolled campus wide
• therefore, approx 10% of enrolled grads may have a specific interest in this series


Secondary Importance:
• approximately 600 faculty and staff in Arts and Humanities
• sample (Fall ’08) indicate an 3,100 undergrads in Arts and Humanities
• people living in adjacent Orange County communities as well as motivated students and artists living in Los Angeles and studying at UCLA, UCR and UCSD

Have you requested AGS funding in the past?  No
Have you requested/secured funding from other sources? If so, from where? If not, why?  Yes, funds will also be sought via grant and scholarship opportunities made available through the Claire Trevor School of the Arts and the Studio Art department in this (spring) Quarter.  Additional funds (particularly matching funds if this application is successful) are being sought from specific donors also interested in raising the profile of the Arts programs offered at UCI.  Finally, funds will be sought from on campus clubs and organizations (eg: the LGBT center) if there is a logical match with the work of specific artists.  All opportunities will be pursued.

Will you be willing to share photographs, testimonies, fliers, etc. from your program/event to be used for name recognition purposes by AGS?   Yes, absolutely!

Itemized Budget and Revenue Sources
    EXPENSE    amount    subtotal
FEES           
High Profile speakers    $500.00    4    $2,000.00
other speakers    $350.00    4    $1,400.00
           
TRAVEL EXPENSES FOR LA Speakers       
Roundtrip mileage @ .55/mile    $55.00    5    $275.00
parking    $7.00    5    $35.00
           
TRAVEL EXPENSES FOR SPEAKERS FROM ELSEWHERE   
round trip airfare    $300.00    3    $900.00
1 night in hotel    $111.00    3    $333.00
car rental    $50.00    3    $150.00
           
PROMOTION           
posters for each lecture    $0.60    80    $48.00
flyers (for mailboxes for each lecture)    $0.05    800    $40.00
           
FOOD           
meal for speakers    $20.00    8    $160.00
           
TOTAL            $5,341.00


We do not know what funds might be available from the AGS.  As all other major UCI deadlines (UCIRA, UCCSC, Humanities Collaborative Grant) are in the Winter quarter of 2010 (which is too late for us to embark on this project) our hope is that you will be able to fund most (but not all) of this request.  Then, with that seed money we will be able to raise the outstanding balance from individual donors who have already been identified, The School of the Arts, the UCI LGBT club and Studio Art sources.  All of these additional sources have been identified and/or approached, however it is unlikely that any one of them can be our primary source of funding which is why we are beginning this process with you. 

Thank you for considering this application and helping us draw attention to UCI’s prestigious Arts programs.
 Bill 09-40 - To Recognize 2009 Kathy Alberti Faculty and Staff Award Recipient
 
Sponsored by Annessa C. Stagner, Humanities Representative, on behalf of AGS Awards Committee
 
May 26, 2009
 
 WHEREAS AGS Vice President of Internal Affairs solicited nominations for the AGS Kathy Alberti Faculty and Staff Award according to AGS procedures, and
 
 WHEREAS AGS Awards Committee reviewed all nominations, and
 
 WHEREAS Dr Rei Terada’s nomination commended her for going “above and beyond” in her commitment to advocating on behalf of graduate students, especially in advocating for their financial security and her efforts to create camaraderie among students in her department, and
 
WHEREAS the AGS Awards Committee finds Rei Terada’s advocacy to be outstanding and deserving of the honor of the Kathy Alberti Faculty and Staff Award,
 
LET IT THEREFORE BE RESOLVED That AGS commend Dr. Rei Terada for her work on behalf of graduate students and recognize Dr. Terada as the 2009 Kathy Alberti Faculty and Staff Award recipient.

LET IT FURTHER BE RESOLVED that Dr. Terada is awarded $250.

 Bill 09-41 - To Recognize 2009 Debbie Davis Graduate Student Award.
 
 
Sponsored by Annessa C. Stagner, Humanities Representative, on behalf of AGS Awards Committee
 
May 26, 2009
 
 WHEREAS AGS Vice President of Internal Affairs solicited nominations for the AGS Debbie Davis Graduate Student Award according to AGS procedures, and
 
 WHEREAS AGS Awards Committee reviewed all nominations, and
 
 WHEREAS Josh Gellers received multiple nominations that commended him for going “above and beyond” in his commitment to developing graduate student life and his efforts to improve sustainability on the campus of UCI, and
 
WHEREAS the AGS Awards Committee finds Josh Gellers advocacy to be outstanding and deserving of the honor of the Debbie Davis Graduate Student Award,
 
LET IT THEREFORE BE RESOLVED That AGS commend Josh Gellers for his work on behalf of graduate students and recognize Josh Gellers as the 2009 Debbie Davis Graduate Student Award recipient.

LET IT FURTHER BE RESOLVED that Josh is awarded $300.


 Bill 09-42 - To Recognize 2009 Faculty Mentoring Award Recipient
 
Sponsored by Annessa C. Stagner, Humanities Representative, on behalf of AGS Awards Committee
 
May 26, 2009
 
 WHEREAS AGS Vice President of Internal Affairs solicited nominations for the AGS Faculty Mentoring Award according to AGS procedures, and
 
 WHEREAS AGS Awards Committee reviewed all nominations, and
 
 WHEREAS Dr. Alan Goldin received multiple nominations that commended his constant encouragement of graduate students, willingness to always be available to them, and his concern for the professional development of all his students beyond research, and
 
WHEREAS the AGS Awards Committee finds Dr. Goldin’s mentoring to be outstanding and deserving of the honor of the AGS Faculty Mentoring Award,
 
LET IT THEREFORE BE RESOLVED That AGS commend Dr. Alan Goldin for his work on behalf of graduate students and recognize Dr. Alan Goldin as the 2009 Faculty Mentoring Award Recipient.

LET IT FURTHER BE RESOLVED that Dr. Goldin is awarded $250.
 Resolution 09-43 To Change SFAC Committee Appointment to an Election
 
Sponsored by:  Melanie Matheu, Biological Sciences Representative and Adam Van Wart, Physical Sciences Representative
 
05-26-09

WHEREAS AGS representatives sitting on the SFAC Committee receive significant monetary compensated in the form of payment of quarterly fees (no other committee seats are paid).
WHEREAS This committee reports directly to the Executive Vice Chancellor with recommendations for the distribution of 100K in Student Fees annually and the time commitment involved in deciding these allocations is significant (2hr weekly meetings, 4-6hr weekend meetings in the winter quarter).
WHEREAS The Graduate student population will be best served if there is competitive selection for the best possible representatives to work on this committee and further graduate student voice on this campus.
Therefore let it be resolved that the two SFAC committee seats available to graduate students are voted on by the sitting AGS council (not to be appointed) at the same time as the other executive offices. In addition, council urges that this position be added to the bylaws as an elected position.


 Resolution 09-44 VRC 2009-2010 Election Commissioner Appointment
 
Prepared by Ling Lin, Social Sciences
 
05-18-2009
 
WHEREAS Verano Place is one of the graduate student housing communities at UCI;
 
WHEREAS Verano Residents Council (VRC) represents all graduate student residents in Verano Place;
 
WHEREAS VRC constitution requires that AGS select an election commissioner to oversee the election procedures;
 
WHEREAS the following graduate student voluntarily expressed interest to act as the election commissioner and has no demonstrated conflict of interest;
 
LET IT THEREFORE BE RESOLVED THAT Patrick Kennealy be appointed as VRC 2009-2010 term election commissioner effective immediately.


 

Resolution 09-46 PVRC 2009-2010 Election Commissioner Appointment
 
Prepared by John Pyles, Social Sciences
 
05-25-09
 
WHEREAS Palo Verde is one of the graduate student housing communities at UCI;
 
WHEREAS the Palo Verde Residents Council (PVRC) represents all graduate student residents in Palo Verde;
 
WHEREAS the PVRC constitution requires that AGS appoint an election commissioner to oversee the election procedures;
 
WHEREAS the following graduate student voluntarily expressed interest to act as the election commissioner and has no demonstrated conflict of interest;
 
LET IT THEREFORE BE RESOLVED THAT Anna Guercio be appointed as PVRC 2009-2010 term election commissioner effective immediately.

 
Bill 09-33 Planning Student Organization Funding Request

Presented by Matt Agustin

Sponsored by Lucy Olmos, Social Ecology Representative

04-28-09

WHEREAS it is stated in Article V, Section 4 of the AGS Constitution that “AGS project funds are intended to improve the social and academic environment of the UCI campus for graduate students,”

WHEREAS the colloquium is intended to provide graduate students an opportunity to hear motivational speakers and planning professionals which will contribute to their academic enrichment;”

WHEREAS the colloquium will be widely advertised and open to any graduate, undergrad, and faculty to attend;”

WHEREAS the Planning Student Organization is a graduate student initiative that supports planning students by sponsoring social and academic programming on the UCI Campus;”

LET IT THEREFORE BE RESOLVED that AGS Council shall contribute $1500 from the Special Projects Fund for the Urban Planning in Crisis > Critical Urbanism in Action, presented by Critical Planners and the Planning Student Organization End of the Year Reception at UCI by Critical Urban Planning Students and the Planning Student Organization.

AMEND TO $1200 7-4-6
 AGS Funding Request Application
Associated Graduated Students, University of California, Irvine

General Event Information
Program/Event Name:  Urban Planning in Crisis > Critical Urbanism in Action, presented by Critical Planners for Social Justice and the Planning Student Organization

Location, Date and Time: Tuesday, June 2nd, Crystal Cove, Student Center Conference Room, 9 am – 1 pm

Program/Event Name: Planning Student Organization End of the Year Reception

Location, Date and Time: Thursday, May 28th, Social Ecology Room 112 at 7 pm – 9 pm

Requesting Organization: Planning Student Organization

Program Organizers (with school affiliation): Carolina Sarmiento (PPD), Matt Agustin (PPD)

Contact information: Matt Agustin, magustin@uci.edu

Planned Methods of Advertising:
1. Posters
2. Flyers
3. Advertisements in New University and Anteater Weekly
4. Facebook Events
5. Email Chains to other Student Orgs

Determination of program/event merit
Who is your target audience? Graduate students, Undergrads, and Faculty

How many people will benefit from requested AGS funding? We’re in the process of securing a 400 occupancy room and we are hoping to fill it up. But, we’re trying to provide food for at least 100 people.  (1st event)
2nd event solely graduate students about 100 expected to attend.

Have you requested AGS funding in the past? No, first time.

Have you requested/secured funding from other sources? If so, from where? If not, why?
Yes, we will be requesting funding from ASUCI, Social Ecology, and Palo Verde, but we have only secured $1,000 from the Chancellor’s office.

Will you be willing to share photographs, testimonies, fliers, etc. from your program/event to be used for name recognition purposes by AGS?  Yes.


Itemized Budget and Revenue Sources
(Please include itemized total program budget, funding secured or anticipated from other sources, and funding requested from AGS)

Speaker fees
1. Honoraria’s: $1000 (4 speakers)
SUBTOTAL: $1000
Publicity
1. Posters/Flyers/Printouts: $250 (Including stationeries)
SUBTOTAL: $250
Food
1. Food for Audience: $500 ($2.5 per audience)
2. Beverages (Water, Soda, Coffee): $100
SUBTOTAL: $600
Parking and Transportation
1. Visitor Parking Passes ($7 x 15): $115
SUBTOTAL: $115

PSO 2nd Event (Thursday)

Food
Food for Audience: $250
Beverages (Water, Soda, Coffee): $100
Parking and Transportation
Visitor Parking Passes ($10 x 10): $100
Total Budget: $ 2500

Funding requested from other sources: ASUCI, Social Ecology, Palo Verde, Chancellor’s office, COPC
Funding Requested from AGS: $1500 (2 Events)
 Bill 09-47 To Register Graduate Students to Participate in the Susan G. Komen ‘Race for the Cure’

Presented By Svetlana Bershadsky

Whereas The Associated Graduate Students (AGS) aim to bring students together in a variety of activities

Whereas volunteering in the surrounding community will provide publicity for AGS

Whereas the Susan G. Komen ‘Race for the Cure’ aims to raise funds and awareness for the movement to end breast cancer

Whereas this year’s race will be held on September 27, 2009 in Newport Beach, and
Whereas teams can fundraise until the date of the event

Therefore let it be resolved that AGS allocate $600 from the Special Projects budget and/or reserves to pay for race registration for 40 graduate students.