Tuesday, September 01, 2009


Tuesday, September 1, 2009
I.         Call to order  (Quorum not met, discussion begins at 5:20)
II.        Circulate attendance sheet
III.       Approve agenda (2 min.) 
Moved Pub Intro to before executive report
Motion to approve by Kim 2nded
IV.       Approve minutes from previous meeting (5 min.) Striken (Wasn’t printed)
V.        Executive Reports
a.       President (10min)
a.       Budget issues are dominating all over campus
b.      New Grad students will have a lot of interaction with AGS
c.       Sunday Brunches w/ Champagne
d.      Judiciary committee, several applicants
                                                                                                   i.      Have candidates to appoint on Sept 29th
e.       Parking prices have gone up without notification
f.        Budget so overwhelming progress has been slow
g.       EVC: budget still uncertain
h.       Push for External Funding
i.         Speak of funding being held out is untrue
j.        Regent bonuses for more work? Salaries of new positions to market
      Motion to extend time 2min Jordan 2nded
b.      Internal   (10min)
a.       COD position
                                                                                                   i.      Unbiased
                                                                                                 ii.      Application due by the 21st
                                                                                                iii.      Recommendation to council needs council approval
                                                                                               iv.      Suggestion that top few are selected
b.      GSHIP
                                                                                                   i.      Switchover is Sept 21st
                                                                                                 ii.      Full charge if no exemption
                                                                                                iii.      When will notification go
c.       Theft in PV
Quorum met at 6pm
Motion to extend time 5 min Jordan 2nded
c.       Admin    (5min)
a.       Progress with the CMS and website
b.      Encourage council to turn in legislation more than a week in advance
c.       Bi-monthly, weekly letter
d.      Finance (7min)
a.       Business and Finance Meeting being held soon
b.      PAB has had a few meetings throughout the summer
c.       Budget presentation will be made on Sept 29th
d.      Discussion about how to modify budget
e.       External (10min)
a.       Petition to the legislature regarding funding in progress
b.      First UCSA Congress
                                                                                                   i.      Primary grad and undergrad issues selected
                                                                                                 ii.      System wide health program for graduate students
1.      No additional funding
2.      Might save money
3.      What will happen to local GSHIP? each GHIP chair will be on central committee
                                                                                                iii.      Undergrad issue: Retaining the Cal Grant
                                                                                               iv.      Representation at meetings
                                                                                                 v.      Coordinating with the union (conflicts with Union taking over)                               
c.       Host congress next year on campus
d.      Unite with Undergrad and Grad for support but address issues separately
Motion to extend time 2 min Jordan 2nded
VI.              Bill 09-63 AGS Training Event (20min)
1.      Week day nobody will come
2.      Several people think it is too much money
3.      Necessary, but notice is too short
                  Strike date 13-0-2 passes
                  Strike amount 5-7-2 fails
                  Table 5-6-4 fails
                  Amend “minimum of 20 people.”
                  Vote 5-8-2 fails
                  Motion to move up Spicmacay Chris 2nded passes
VII.            Introduce Pub Manager and Pub Owner (10min)
1.      Brief introduction of who they are
2.      UCI happy with the pub
3.      Maximize AGS’s investment
4.      Lots of staff returning
5.      Grad students may not understand regulations for undergrads: No double standard
6.      Possible pool table from Sigma Chi
VIII.         Bill 09-64 Graduate Sale (10 min)
                  Motion to Approve Jessie 14-0-0
IX.              Bill 09-65 “Race for the Cure” Support (10 min)
                  Friendly amended to t-shirt money of $433.20 from publicity
                  Vote 10-2-2
X.                 Bill 09-66 Spicmacay Funding Request (10 min)
                  Amend to $1500 13-1-0
                  Amend to $1000 11-0-3
                  Vote 13-0-2  
                  Motion to extend time 5 min
                  Motion to extend time 2 min
XI.              Bill 09-67   Shoktoberfest Funding  (10 min)
                  Vote 14-0-0
XII.            New business (5min)
Bill 09-68 AGS Training Event  
                  No-date, $1500, no venue, minimum attendace
  Vote 14-1-0
Time Allotted: 124 min

Bill 09-63 Proposal for AGS Conference Event
Sponsored by AGS Executive Board
Written by Adam VanWart Physical Sciences Rep.
WHEREAS the AGS council should be trained to know the duties and
responsibilities for all positions within executive, staff, committee and council capacity.
WHEREAS it is advantageous to use an event to foster a plan for
council's growth and function within the University of California at
WHEREAS the AGS executive committee believes a formal event, organized
in a professional manner, for the purpose of information and
presentation would set the stage for a productive year within council.
LET IT THEREFORE BE RESOLVED that we set aside $3,000.00 for a formal conference at the Hotel Laguna on Wednesday the September 23rd from 9:00 am until 3:00 pm.
Price breakdown:
Room and Catering.................$2,500.00
Transportation.........................$   500.00

09-64 Fund Fall Graduate Sale
Written by: Denise Stephens, Biological Sciences Representative
Sponsored by: Denise Stephens, Biological Sciences Representative
         on behalf of: AGS Social Committee and UCI Academic and Professional Women’s Group          
WHEREAS new (and continuing) UCI graduate students may need items for their home
WHEREAS continuing and graduating students may have items they wish to sell or donate but do not have a convenient way to do so;
WHEREAS the Graduate Sale in Spring 2009 had a turnout of over 100 people and a highly positive response from the AGS Social Events survey
LET IT THEREFORE BE RESOLVED that $300 from Special Projects be allocated to fund a graduate student sale.

Bill 09-65 Fund Graduate Student T-Shirts and Transportation to the Susan G. Komen “Race for the Cure”
Sponsored by Hanoz Santoke
Written By Svetlana Bershadsky

Whereas the Associated Graduate Students (AGS) aim to bring students together in a variety of activities, and
Whereas 40 graduate students will be attending the Susan G. Komen ‘Race for the Cure,’ a walk to raise awareness of and end breast cancer, and
Whereas publicizing graduate student community efforts and social events is an important goal for AGS, and
Whereas arranging transportation and having all graduate students arrive and leave in unison will aid in event organization and publicity opportunities, and

Whereas this year’s race will be held on September 27, 2009 in Newport Beach,

Let it therefore be resolved that AGS allocate $714.80 ($433.20 for t-shirts and $281.60 for transportation) from the Special Projects budget to pay for grad student event t-shirts and transportation.

Bill 09-66 SPICMACAY Funding Request
Presented by Nilopa Shah and Jayram Moorkanikara Nageswaran
Sponsored by Denise Stephens
WHEREAS it is stated in Article V, Section 4 of the AGS Constitution that “AGS project funds are intended to improve the social and academic environment of the UCI campus for graduate students,”
WHEREAS SPICMACAY (Society for Promotion Indian Classical Music and Culture Amongst Youth) @ UCI is hosting a concert on October 17, 2009 entitled “Violin Concert by Lalgudi Duo and Troupe,”
WHEREAS the concert is meant to provide graduate students with an opportunity to experience Indian Classical Music and the musical instrument Violin, played by two of the leading exponents in the field,
WHEREAS the concert will be widely advertised and open to additional graduate students and faculty to attend,
WHEREAS the concert will be a nice stress reliever as well as a memorable experience for the musically inclined,
WHEREAS no such Violin concert has been held in UCI before and students will learn about fusion of oriental and western music
THEREFORE LET IT BE RESOLVED that the AGS Council shall contribute $2000 from the Special Projects fund for the SPICMACAY @ UCI “Violin Concert by Lalgudi Duo and Troupe.”

Bill  09- 67 Shoktoberfest Funding
Sponsored by Annessa Stagner, VP Internal on behalf of AGS Executive Board
Written by Annessa Stagner, VP Internal and School of Humanities Representative
WHEREAS AGS is charged with promoting graduate student needs;
WHEREAS AGS has identified the need to improve campus connection and social interaction for the graduate students;
WHEREAS AGS may contract with ASUCI for inclusion of AGS members in ASUCI sponsored events;
WHEREAS as ASUCI traditionally pays over $85,000 from undergraduate student fees for the Shoktoberfest event and has traditionally excluded grad students due to a lack of financial participation from graduate students;
WHEREAS ASUCI has approached AGS for inclusion in this year’s event as a sign of goodwill and an effort toward strengthening partnerships and only requires a nominal financial contribution for inclusion;
WHEREAS AGS has been approached by graduate students asking for inclusion in the 2009 ASUCI Shoktoberfest event;
WHEREAS AGS has set aside funds for special projects that promote graduate inclusion and activities;
THEREFORE let it be resolved that AGS will donate $1000 to ASUCI for inclusion of graduate students in the 2009 Shoktoberfest event to be paid from special project funds