AGS COUNCIL MINUTES
Tuesday, February 27, 2018

 

I. Call to order

Meeting started at 5:30 pm

II. Housing Town Hall with Dean Leslie and Housing Director Timothy Trevan (60 minutes)

A) Introductions

Guests:

Dean Leslie

Tim Trevan

Brice Ken Kikuchi

Connie Malone

B) Open Q&A
Housing for Families: How does Housing plan on enhancing and ensuring quality housing for graduate students with families?

  • Services: focus on family friendly programs, Family Program Initiative, after school program, summer camp, playgrounds and family safe spaces
  • $10.5 million in maintenance improvements in family/graduate housing (livability, kitchen and bathrooms, safety, parking lot, roof replacement etc.
  • Not sure right now what percent are
  • 24-48 hour turn around for all work orders
  • Maintenance software program to track work orders
  • Continuing to monitor
  • Students with families and students with health issues prioritized for housing extensions
  • Last summer was the first time Dean Leslie’s reserved/emergency 10 units were used for emergency housing extensions
  • Rent for families
  • Egalitarian pricing for apartments
  • Model for other universities where price assignments based on need?
  • Not aware of other universities having such a system
  • Dean Leslie will be heading to Washington D.C. to lobby against
  •  

Roommate Selection: Given that students cannot choose roommates in some housing plans, what steps are being taken to ensure transgender students are being put into safe environments?

  • Experiences with housing placement have been challenging, especially for transgender students who have tried to get placed with a specific person and were not assigned
  • There needs to be clearer directions in housing offer and
  • Housing form letters can come off misleading/hostile due to direct nature and efforts to make it sound urgent
  • Currently working with OIT to implement new student information system, will be implemented for housing in fall 2019
  • Going to housing office is more effective in addressing issues such as people’s assigned roommates
  • Especially for international students, two days notice with little to no instructions about housing, puts a lot of stress
  • Many graduate students receive move-in dates that are 1 to 3 months before the start of school, leading to students paying over $1000 in housing before coming to UCI when we don’t get paid until November
  • Sublets are available but not facilitated
  • Communication problem at the housing ground level
  •  

Roommate Selection: Likewise, there have been concerns that students are not being housed with compatible roommates and are encountering barriers for switching out of their current accommodations - even at the end of the contracted lease. Can Housing facilitate a house-swap situation? (Answered as a part of the previous question.)

 

Rent: Students are price sensitive and campus housing is the only affordable option for many. How are rental rates calculated and can there be a rental rate guarantee at the start of the lease?

  • How much are we going to need for future projects, maintenance, operations, utilities, staff and benefits
  • Are students open to double occupancy? No, students with financial need may feel pressured to take double occupancy without feeling comfortable with the choice. Also, may become more of a norm
  • What is your vision for housing in addition to current costs, what projects?
  • Commitment to providing a housing
  • New housing-plateau undergrad growth and grow graduate housing

Income: How does Housing and Grad Division plan to advocate for either reducing housing costs or increasing income for graduate students? According to data from our last student survey, over 40% of our graduate students make $25,000 or less a year and the average annual cost of living for UCI grad students is $10,500.

  • Housing has control of the inventory and the rate structure not stipends
  • Income: Can you give some background on how the average monthly GSR and TA stipends are calculated?
  • No campus policy. Dean Leslie tries to get all departments to pay GSRs same rate as TAs

Transition After Housing Guarantee: How does housing help transition students that need to stay an extra quarter, half-year, or full-year after their guarantee is over?

(Answered as a part of the first question.)

Michelle passes chair to Connor.

Quorum count: 22 present, 13 proxies, 28.5 votes (quorum is 22)
III. Approve agenda (1 minute)

  • Misbah-motion to approve, seconded by Navied. No objections.


IV. Approve minutes from previous meeting (1 minute)

  • Motion to approve by Becky, seconded by Amy. No objections
  • Connor passes chair to Richard

V. 18-10 Bill to Adopt an Elections Code (20 minutes)

  • Some changes made since last time based on formatting, consistency in language
  • Motion to amend Elections code portions referring to appeals process by Becky, seconded by Connor. No objections
  • Richard passes chair to Michelle

  • Add new timeline for 2018 and schedule for future years by Becky, seconded by Connor. No objections.

  • Motion to pass the resolution by Richard. Seconded by Navied. No objections.

VI. 18-18 Resolution to Appoint Elections Commissioner/Officer (10 minutes)

  • Motion to strike line about non-payment
  • Motion to table until 7:20 pm by Kasra, seconded by Alex Stern
  • Richard amend resolution to have an interim elections officer be appointed until such time as a permanent commissioner
  • Motion to extend meeting by 2 minutes by Nory, seconded by Richard. No objections.
  • Richard moves to add Michelle’s name as interim, seconded by Connor. No objections.
  • Move to vote. No objections.

VII. 18-14 To Ratify Project Funds Allocations 2/2018

  • Ratifying funds for small events. One has previously worked with us and other to start working with AGS
  • Move to vote. No objections

VIII. 18-15 To Approve Funding Committee Allocations for Norwooz Celebration

  • Consistently received funding for this event, secured Bren Center for event
  • Motion to approve by RIchard, seconded by Kasra. No objections

IX. 18-16 To Approve Funding Allocations for Brown Bag Theater Company

  • Have been working with us. Well attended and actively working with graduate students from different organizations
  • Motion to approve by Kasra, seconded by Richard.

X. 18-17 To Approve Funding Allocations for Faultline

  • We have been working with them consistently. Strong plan set and infrastructure.
  • Discussion: are we on pace to fund other events for spring? Yes. We had no applications in Fall quarter, so even though budget was reduced due to Pub transition
  • Motion to adopt by Richard, seconded by Kasra

XI. If time permits:

a. Zots (1 minute)

  • Zots to Grady for providing feedback on Elections code, Richard and Sara for Karaoke

b. Executive and Committee reports (10 minutes)
Internal

  • Elections code
  • Following up on sexual harassment issues, supported by Dean Leslie
  • Going back to Elections Commissioners Resolution

c. New business (5 minutes)

 

Partial or Full Absent

Assigned Proxy

Maryam Asghari

Kate Forrest

Eduardo Alencar

Kate Forrest

Bianca Cung

Melissa Dahlin

Raji Nagalla

Navid Akhtar

Shreya Chippagiri

Sara Newsome

Amanda Anderson

Navid Akhtar

Jared Celniker

Becky Grady

Nicolle DeVille

Amy Shine

Alireza Kazem

Kasra Moazzemi

Grady Yu

Becky Grady

Misbah Hyder

Connor Strobel

Bernice Diaz

Amy Shine

Lovlean Purewal

Emailed, but no proxy assigned

Sarah Nainar

Richard Prince

Alec Follmer

Connor Strobel

Mariella Trevino

Kasra Moazzemi