AGS Emergency Travel Grants

AGS understands that in a crisis like we are facing now, you don’t want to also worry about how you are going to pay to move somewhere new for the remainder of the year. In lieu of the traditional travel grants, we are converting these grants into Emergency Travel Grants. 

AGS has created a Travel Grant program to award graduate students small grants of up to $400 or $600 to help graduate students to offset the costs accrued while preparing for the changes brought about by Covid-19. If you have expenditures related to Covid-19 related travel, whether that be moving home, temporarily relocating, visiting family/friends you were concerned about, you are eligible to apply for Emergency Travel Grant funding. Awards are up to $400 for domestic travel and $600 for international travel. Receipts must be presented and must be dated no earlier than February 15. 

Any questions about the Travel Grant program can be directed to travelgrants@ags.uci.edu.

EMERGENCY TRAVEL GRANT APPLICATION 

Eligibility

In order to qualify for AGS Travel Grant funding, all of the following must apply. You must be:

  • Registered as a full time UCI graduate or professional student.
  • Verified travel within the provided time frame. 

Special Application Deadline 

Applications will be accepted on a rolling basis until funds are depleted. 


 

AGS Travel Grant Deadlines

Session

Due Date

Notification of Award

Conference Starts Between

 
Fall November 1, 2019 November 4, 2019 November 1, 2019 – January 31, 2020
Winter January 17, 2020 January 27, 2020 February 1, 2020 – April 30, 2020
Spring April 10, 2020 April 20, 2020 May 1, 2020 – July 31, 2020
Summer July 17, 2020 July 27, 2020 August 1, 2020 – October 31, 2020

 

Application

Contact your faculty advisor for a letter of support. This is not a recommendation letter and doesn’t need to be more than a few lines long.  It should attest to the fact that 1) this is an event of professional merit relevant to your field, and 2) the letter must be signed by your faculty advisor.

Once you have a pdf copy of the letter from your advisor, you’re ready to apply.

Spring 2020 Travel Grant Application

Award Policies

Travel grants are awarded based solely on the applicant meeting the application requirements. Winners are randomly selected through a lottery system until the money allocated for each round has been exhausted. Applicants may receive awards multiple times each year, but preference is given to those who have not already received a travel grant during the current academic year.

Award recipients will be notified by the notification of award date. Awards are a flat stipend of $400 for domestic travel (which is required to be more than 100 miles from Irvine, CA) and $600 for foreign travel.

If a conference a student is attending is cancelled or the student decides not to attend, the student must notify AGS immediately and their travel grant will be revoked. This also applies if a student decides to attend a conference other than the one on her or his grant application. This will not count against the student as previously awarded funding in future travel grant application rounds.

Winners will be emailed with notification of award.

Travel Grant Disbursement Information

If you are awarded travel funding, after your travel is complete, fill out a Travel Grant Stipend Form and return it to the front desk of the Graduate Division Office at 120 Aldrich Hall within 30 days of the start of your conference. You must include “proof of attendance” which includes the following: registration receipt to the conference, airline tickets with the dates of the conference within the dates of travel, conference program/documents, photo copy of registration badge, etc.

Please be aware that travel grants are processed as a stipend and taxes may be withheld from them.

*These rules are subject to change at any time.