AGS Travel Grants
We know that it’s not always easy to scrounge up funds to present your work and rub shoulders with the greats in your field, so we’ve worked hard to raise funds to help get you to your big conference.
AGS has created a Travel Grant program to award graduate students small grants of up to $400 or $600 to help graduate students travel to conferences where they will be presenting their own professional work. This program is funded by AGS, Graduate Division, and the Office of the Chancellor. Four rounds of applications will be held each year, one during each quarter. Funding will be awarded randomly from the full pool of eligible applications. Preference will be given to students who have not received an AGS travel award during the current academic year, defined as running from the first day of school to the last day of the following summer. Applicant Ph.D students must be presenting a paper or giving a talk on their own original research. Applicant Master’s and Professional Students may significantly contribute in other ways to a conference which are listed below.
Any questions about the Travel Grant program can be directed to firstname.lastname@example.org.
In order to qualify for AGS Travel Grant funding, all of the following must apply. You must be:
- Registered as a full time UCI graduate or professional student.
- Attending a professional research conference which is greater than 100 miles from Irvine, CA.
Ph.D. Students must:
- Present own original work as a poster or talk at the conference you are applying for travel funding to attend
Masters and Professional students must do one of the following to be eligible for a travel grant:
- Lead at a conference i.e. present a workshop or lead a roundtable/discussion
- Guest Speak i.e. speak on a panel or give a speech
- Administer the conference i.e. take a large role in planning and organizing the conference
- Other Significant Contribution i.e. perform community service at an event
- For Master’s students that have worked as a research assistant for a UCI Professor on a project that the Professor will be presenting, a letter of invitation must be included with the application along with detailed description of the applicants role
Recognition of Travel Grant Awardees
- To recognize awardees, all applicants must agree to have their name, department, and conference information published on AGS website.
AGS Travel Grant Deadlines
Notification of Award
Conference Starts Between
|Fall||November 1, 2019||November 4, 2019||November 1, 2020 – January 31, 2020|
|Winter||January 17, 2020||January 27, 2020||February 1, 2020 – April 30, 2020|
|Spring||April 10, 2020||April 20, 2020||May 1, 2020 – July 31, 2020|
|Summer||July 17, 2020||July 27, 2020||August 1, 2020 – October 31, 2020|
Contact your faculty advisor for a letter of support. This is not a recommendation letter and doesn’t need to be more than a few lines long. It should attest to the fact that 1) this is a conference of professional merit in your field, 2) that Ph.D students will be presenting professional work in your field at this conference OR Master’s/Professional students’ letters should attest such contributions as stated in section above entitled “Masters and Professional students”, and 3) the letter must be signed by your faculty advisor.
Once you have a pdf copy of the letter from your advisor, you’re ready to apply.
Travel grants are awarded based solely on the applicant meeting the application requirements. Winners are randomly selected through a lottery system until the money allocated for each round has been exhausted. Applicants may receive awards multiple times each year, but preference is given to those who have not already received a travel grant during the current academic year.
Award recipients will be notified by the notification of award date. Awards are a flat stipend of $400 for domestic travel (which is required to be more than 100 miles from Irvine, CA) and $600 for foreign travel.
If a conference a student is attending is cancelled or the student decides not to attend, the student must notify AGS immediately and their travel grant will be revoked. This also applies if a student decides to attend a conference other than the one on her or his grant application. This will not count against the student as previously awarded funding in future travel grant application rounds.
Check website for notification of award.
Travel Grant Disbursement Information
If you are awarded travel funding, after your travel is complete, fill out a Travel Grant Stipend Form and return it to the front desk of the Graduate Division Office at 120 Aldrich Hall within 30 days of the start of your conference. You must include “proof of attendance” which includes the following: registration receipt to the conference, airline tickets with the dates of the conference within the dates of travel, conference program/documents, photo copy of registration badge, etc.
Your stipend will be distributed within 30 days, either by direct deposit or by mail to the applicant’s address of record with UCI.
Please be aware that travel grants are processed as a stipend and taxes may be withheld from them.
*These rules are subject to change at any time.